Overview of Portfolios

A project portfolio is a collection of proposals, projects, programmes and services that are managed together and optimized for the financial and strategic goals of an organization. Portfolio hierarchies provide a simple way to organize and structure your initiatives into portfolios and sub-portfolios, providing a rolled-up view of financial data.

• The Portfolio Hierarchy can be viewed by navigating to the Portfolios page This page is also available from the flydown menu under the ‘Portfolio’ category.

• Portfolios can be created by navigating to the Portfolio Hierarchy page and clicking on the ‘+’ button. This page is also available from the flydown menu under the ‘Portfolios’ category.

• Once a portfolio is created, contents can be added to it. Contents can be proposals, projects, services, programmes and other portfolios.

• Contents can be added to a portfolio in one of 2 ways: 

  1. Navigate to the Portfolio Hierarchy page and click on the 3 dots to the right of the portfolio and select ‘Add’ from the pop-up menu. 

  2. From the Portfolio Overview page contents are added from the Portfolio Contents section

• Status reporting is available at the portfolio level. The report pulls in information from the contents such as escalations and other reports, to provide an aggregated summary for snapshotting. Additional commentary can also be added.

• To create a status report, navigate to the Portfolio Hiearchy page and select a portfolio to show the pop-up details window. Select the drilldown (right-hand) arrow from the top right of the page and then click on ‘Create Status Report’.

• The Portfolio's overall health is determined by the latest Portfolio Status Report that has been published. 

• To view the health of a portfolio, navigate to the Portfolios page and select a portfolio to show the pop-up details window. Select the drilldown (right-hand) arrow from the top right of the pop-up page to view the Portfolio Overview page.

• The ‘Health’ content area in the Portfolio Overview shows the health from the most recent status report.

• As well as providing a rolled-up view of financial information, the portfolio hierarchy also serves as an escalation path for project controls (risks and issues).

• When risks, issues and scope changes are escalated to portfolio level, they will appear in the Escalations section of the portfolio overview page.

• The Anywhere Platform supports scenario modelling to help optimize the portfolio. Scenarios are a hypothetical collection of proposals, projects and services which can then be compared against other scenarios in terms of how they impact:

  • • KPIs versus Target

    • Benefits

    • Costs

    • Resourcing

• Scenarios can be created at any time but are typically used whenever an organisation needs to re-evaluate and re-prioritise the portfolio.

• Navigate to the Portfolio What If page to set up scenarios or to the Compare Scenarios page to compare 2 or more scenarios